Friday, September 27, 2013

New Events Bar on Top of Internal Calendar

Thanks to suggestions from a number of users, we have added a new bar at the top of the internal calendar. The idea with this bar is that it is a place to keep track of special events, holidays, or any other notes that you want to make especially obvious. Unlike the notes bar (black line just below the events bar), the title of your event will show in this new events bar.

Here is an example of what the events bar looks like:

To see the event details, just click the title:

To create a new event, first click open dates on the bar, and then click Add Event:

Then add a title and notes, as necessary, select a color, and click Save:

To delete an event, click the event title, click Edit, and then click Delete in the lower right corner of the edit window.

By default, we have enabled this feature. If you prefer not to use it, the events bar can be turned off under Settings tab, Preferences:

Thursday, September 19, 2013

New Bulk Printing Option

Now there is a way to quickly print templates for many reservations at one time. This feature can be used for printing registration forms for all arriving guests for the day, week, etc. First, just create your registration form (or whatever you want to print per reservation) in the Website Tab, Email Templates section.

There are two ways of accessing the bulk printing option.

Print From Calendar

One way, is by clicking the button at the bottom right corner of the internal Availability Calendar.

When using this option, you can select which property to pull reservations from (in case you are managing multiple properties with ReservationKey), what date range to search, which template to print, and a few other options. You also can set whether to select reservations by Arrival, Departure, or Booking date.

Print From Reservations Page

This option allows you to select exactly which reservations you want to print. Just check the boxes for the reservations you want to print, and then click Print Selected.

Since you have already selected which reservations to print, we don't show the property and date range options in the print settings box. Just select which template to print.

If you choose to print up to ten reservations at a time, during printing page breaks will automatically be added between each reservation.

Tuesday, September 17, 2013

New Occupancy and Tax Reports

We recently completed a few reports.

Take a look at Occupancy #2 for a breakdown by room/unit of occupancy for a given month. This report has these headings:
# Nights Booked
# Nights out of Service
# Nights Total
Average Occupancy
Average Rate
Total Charge Per Room

And, we also now have two new tax reports. Both these reports give a breakdown, by day, of all charges associated with a reservation. Taxes - Revenue by Item splits the report into groupings by item under the main categories (Discounts, Items for Sale, Fees, Room/Unit Charges). The other report, Taxes - Revenue by Type, groups all under these main categories. Both reports list columns for every tax type that you have added to the system, and shows an entry in any column in which tax was charged for a particular item. Make sure to review the notes at the very bottom of the report for things to keep in mind when using this report.

If you are managing multiple properties in ReservationKey, all three of these reports give the ability to select which rooms/units to include in the reports.