Thursday, May 25, 2017

New feature: include room/unit specific details in email templates

While you could make a different email template for each room/unit you have, you may find it more convenient to make one generic template and then have the system pull information into that template based on the room(s) reserved. This is useful for things like a pre-arrival email which has directions to the apartment reserved, wifi codes, gate codes, etc. All things specific to the individual unit the guest reserved.

To set this up, just add your details that will be included in your email in the Room/Unit settings (Properties tab). Under the Property Manager options you will find a text box "Details for Email Templates." Add all your unit specific information there and then use the merge code {{detailstemplate}} in your email templates to have the system automatically pull this information.

Thursday, May 18, 2017

Introducing the new search bar

We now have a way to search six different sections of the system, quickly and as you type. You can search all six sections at the same time, or select from the drop down field to only show results from one section at a time.

Here are some notes about each section.

1. Reservations

Search by guest name, phone, email, address, ID number, and words within the notes fields. Type in a list of reservation ID numbers (separated by spaces or commas) and all matching reservations are returned.

2. Guests

Search by name or email. Click a guest to open up the small guest details window for editing that guest information.

3. Content

Search for any content you have added to the system. For example search by room name and you can jump directly to the edit screen for that room. Search by user name and go directly to the user settings page.

4. System

This section returns links to specific sections of the system. For example, If you can't remember where to edit Taxes just type "taxes" into the search bar and all the places where taxes appear in the system will be listed.

There are also a couple of special searches:

"bye" - sign out from the system
"forum" - opens the forum
"myallocator status" - opens the status modal
"change log" - opens the system change log modal
"new reservations" - opens the new reservations window
"reminders" - opens the reminders window

5. FAQs

Links directly to our FAQ database. Click a result and the answer will open within the system in a modal window.

6. Videos

Search our database of tutorial videos. Click a video and the video opens directly within the system.

Monday, May 15, 2017

Floating top scroll bar & more dates

Two useful features have been added to the internal availability calendar:
1. floating top scroll bar
2. more days show prior to a selected month

Now, when clicking on a month, it will also show the number of days you have set in the Preferences section to show prior to the current day.

And, for accounts with large numbers of rooms, when the top scroll bar is enabled (in Preferences), the top scroll bar will float when scrolling down the page.

The Preferences settings for both of these features are here: